Description

Job Description

Administrative & Operations Coordinator

📍 Dubai, United Arab Emirates

🕒 Full-Time

About the Company

NOVANOS is a fast-growing distributor of aesthetic, dermatology, and medical products across the UAE and international markets. We work closely with aesthetic clinics, healthcare professionals, and global medical brands to deliver advanced solutions for the healthcare and beauty industry.

We are looking for a highly organized Administrative & Operations Coordinator to support our internal operations and ensure efficient coordination between departments.

Role Overview

The Administrative & Operations Coordinator will play a key role in supporting daily office operations, managing administrative processes, and ensuring smooth coordination between Sales, Finance, and Logistics teams.

Key Responsibilities

Administrative Operations

• Manage daily office administrative tasks and internal coordination

• Maintain organized records of company documents and files

• Prepare official letters, reports, and internal documentation

• Maintain structured filing systems for operational records

Office Coordination

• Coordinate communication between departments (Sales, Finance, Logistics)

• Support management with administrative follow-ups

• Schedule meetings and assist with calendar management when required

• Ensure smooth daily office operations

Operations Support

• Assist with operational coordination related to company activities

• Follow up on internal tasks across departments

• Monitor operational processes and ensure deadlines are met

Documentation & Compliance

• Maintain company administrative records and documentation

• Support internal approvals and document management

• Ensure proper documentation for operational and administrative activities

Candidate Requirements

Experience

• 3–5 years of administrative or operations experience

• Experience working in a structured company environment

• UAE work experience is preferred

Skills

• Strong organizational and administrative abilities

• Excellent communication and coordination skills

• Ability to manage multiple tasks and priorities

• Strong attention to detail and discipline

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Experience with CRM or ERP systems is an advantage

Personal Profile

The ideal candidate is:

• Highly organized and responsible

• Professional, disciplined, and reliable

• Able to work under pressure and meet deadlines

• Comfortable coordinating with multiple teams

Salary & Benefits

Competitive salary based on experience and qualifications.

📩 How to Apply

• Send your CV to recruitment@novanos-ae.com